[Courtney Matlach]

Hi Kerwin,

We reserve 4 grand rounds sessions per year for faculty development sessions. We’ve had guest speakers talk about communication, physician well being, giving/receiving feedback, getting started in clinical research. All of these sessions have been held virtually since it allows more people to attend.

We also hold a one day off site faculty retreat every other year. We’ve brought in guest speakers there as well.

I’ll be honest though, I’m not sure we do a good job at following up to ensure we’re making meaningful changes.

Thanks,

Courtney

[Courtney Matlach]

Hi Melissa,

My program historically had 6 residents per year, all completing six 2-month rotations, so everyone switched rotations at the same time. Two years ago, we were approved for 7 residents per year, which led us to change the schedule.

For the 7-resident classes, we moved to seven ~7.5-week rotations. Since not all classes are at 7 yet, we currently have staggered switches. It’s a little more complex from a scheduling standpoint, but we’ve found it helps with patient care and continuity since the whole team isn’t turning over at once.

Courtney

[Courtney Matlach]

Hi Yolanda,

AAOS hosts an educators course for faculty once a year. I’ve had a few faculty participate and those who went said it was a good course.

You may want to reach out to your medical school to see if they already have any programs or workshops you could piggyback off.

Would love to hear if others have any good mentorship frameworks that have worked well for them. We assign all of our interns a faculty member when they join the program, but people have said it feels forced and often fizzles out after sometime.

Courtney

[Courtney Matlach]

Hi ARCOS,

We wanted to remind everyone the ARCOS store where you can purchase ARCOS apparel, including shirts, hats, and more is still open for business. There was a glitch with the site earlier, but has since been fixed.

Feel free to check out the store here: https://shoparcos.com/

If you have any feedback or suggestions for items you’d like to see, please contact Courtney Matlach at cmatlach@montefiore.org or Laurel Lewis at llewis8@wellspan.org

Happy shopping!

Courtney & Laurel

[Courtney Matlach]

Hi all-

In case you missed it, in today’s CORD Report, there is guidance about a (voluntary) universal away rotation offer day. It should be interesting to see how this pans out!

Courtney

[Courtney Matlach]

Agree with everything said, if your medical school opens up VSLO late, or they don’t communicate in a timely manner, students withdraw and we are the ones to lose candidates. What I started doing is telling students that the registrar sends official acceptances, but to stay in touch with me if they don’t hear back. I also email students letting them know we’re approving them for the rotation and that registrar confirmation may take a few weeks, but I’m holding a spot for them. That seems to help and people don’t withdraw the way they used to, but I’m sure my medical school doesn’t appreciate me doing that.

Courtney

Montefiore Einstein

[Courtney Matlach]

Hi all-

Hope everyone is having a nice holiday season. We are still in need of a few more round table facilitators at our upcoming conference! If you are interested, please sign up by Friday, January 2nd! You may sign up by:

• Logging into the ARCOS website at https://arcosonline.org
• At the top of the page, click on “Upcoming Events”
• Click on “Round Table Facilitator Sign Up” and complete the sign up form
• You will receive a confirmation email
• Courtney will contact everyone before the conference to go over the final details

As a facilitator your role will include:

• Guiding participants through prepared topics
• Ensuring that the table stays on schedule
• With the help of your table participants, describe key points to the larger group

Table topics include:

• Recruitment- (Residency & Fellowship)
• Medical Students- Away rotations, OSIG involvement, advising
• Best Practices for ABOS KSB
• CCC/ PEC Meetings- Preparing for meetings, documentation
• Small Programs- Managing anonymity, handling absences
• Large Programs- Data management, division of responsibilities, communication

If you have any suggestions for other topics that should be discussed during the round table session, please submit topic ideas here: https://www.surveymonkey.com/r/7RX8SRW

Happy New Year!

The ARCOS Board of Directors- Maia, Courtney, Laurel, Laurie, Melissa, Annie, Laura, Jennafer, Lucy, Kerwin, and Stacey

[Courtney Matlach]

Hi Lindsey,

I have my interview committee fill out the scoring via a google form. Then I export the data to an excel sheet and have a formula prebuilt in excel so it will tabulate it quickly. I try to make sure that the committee keeps up with the scoring throughout the day (no breaks or lunch until they are all caught up!) that way I can review the scoring throughout the day and don’t have to wait until the end of the day to check it all.

Courtney

[Courtney Matlach]

Hi ARCOS,

This is just a reminder that submissions for both our Patsi Furr Presentation and Poster Session at our 21st Annual Conference in Jacksonville are due by November 1st.

Submission forms are available on the homepage of the ARCOS website.

Any questions please contact Courtney Matlach, ARCOS President Elect at cmatlach@montefiore.org

Sincerely,

ARCOS Board of Directors

[Courtney Matlach]

Hi all-

Happy Friday! Thanks to those who joined yesterday’s virtual event with Thalamus. Attached are a copy of the slides that were presented. We will also have the recording up on our website shortly. I will let everyone know once the recording is up.

Thanks,

Courtney

Attachments:

You must be logged in to view attached files.

[Courtney Matlach]

Hi Jessica,

We typically post announcements for virtual events right here on the community forum. I believe I posted about this event just a few weeks ago. Feel free to also check the upcoming events tab to see if there is any future events scheduled.

Glad you are able to catch up by watching the recording!

Thanks,

Courtney

[Courtney Matlach]

Hi all-

The recording from last weeks zoom with ABOS has been uploaded to our website. You can find it under the Resources Tab under ARCOS Virtual Sessions.

Courtney

[Courtney Matlach]

Hi Monica,

We are working with our website team to get this posted for our members. Will respond here once it has been successfully uploaded!

Best,

Courtney

[Courtney Matlach]

Hi Kelly,

I have a primarily MD program too although we just had our first DO graduate this past year. When it came time for boards we thought she would take the AOBOS boards, but once we checked with her she actually opted to take the ABOS boards like the rest of her class. So we didn’t have to do anything differently then what we normally do to get them ready for boards.

Courtney

[Courtney Matlach]

Hi,

We don’t currently have a calendar set up for members to post interview dates on the ARCOS website, but for residency programs, you can certainly post them on your ORIN page!

Courtney

Montefiore Einstein

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