[Courtney Matlach]

Hi,

We hosted a few virtual open houses during covid times. We set it up as an hour session, the first half was a formal welcome from the PD and then we split the students up into break out rooms (with residents) where they could ask questions in an informal setting. We moved them around a few times to different break out rooms so they could meet different residents. To be honest, I have mixed feelings on these virtual open houses, it is a good way to market your program and get your name out there, but on the other hand sometimes you have people coming to the event that are not good candidates for your program and it almost felt like a waste of time.

Courtney

[Courtney Matlach]

Hi Cheryl,

I had about 2 or 3 applicants saying ERAS did not release their signals, and I had a dean from a medical school email on behalf of an applicant as well about this issue.

Courtney

[Courtney Matlach]

Hi Julia,

ERAS has some new dashboards out, it looks like there have been 1,900 applicants to ortho this year.

Hopefully this image works, but going to try and include a screenshot below!

https://www.aamc.org/data-reports/publication/eras-statistics

Courtney

[Courtney Matlach]

Hi ARCOS,

Just a reminder that submissions are open for both our Patsi Furr Presentation and Poster Session at our 22nd Annual Conference in Dallas!

We will be accepting submissions for another four weeks, with submissions closing on November 2nd. Submission forms are available on the homepage of the ARCOS website.

Any questions please contact Courtney Matlach, ARCOS President Elect at cmatlach@montefiore.org

Sincerely,

ARCOS Board of Directors

[Courtney Matlach]

Hi all-

For those of you who could not make the Thalamus Virtual Session the recording is now available on the ARCOS Website.

Here is how to access it:

• Log into the ARCOS website at https://arcosonline.org
• At the top of the page, click on Resources from the Menu
• On the drop-down menu, select Thalamus Virtual Session under the heading Coordinator Resources

Additionally, Thalamus asked us to share the following:

Please share the following resources to help programs get started:

• Training Slide Deck (attached)
• Getting Started with Thalamus Checklist
• Cortex Roadmap
• Here’s a user guide with instructions on how to copy templates from the builder
• If anything comes up as folks start reviewing the materials, please have them contact Customer Support directly or remind them they can sign up for office hours

Thanks,

Courtney

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[Courtney Matlach]

Hi all,

Just a reminder we are hosting a virtual session with Thalamus for ARCOS members tomorrow, Thursday, September 10th at 2:00 PM Eastern Time.

If you haven’t registered yet, below are the instructions to sign up:

• Log into the ARCOS website at https://arcosonline.org
• At the top of the page, click on ‘Upcoming Events’ then click on view as list. Click on “Thalamus Virtual Event” and complete the registration
• You will receive an email with your registration confirmation, including the Zoom link
• Open the email to access the information and add the information to your calendar

Any questions about this virtual session please contact Courtney at cmatlach@montefiore.org

Hope to see you there!

Courtney, Laurel, and Kerwin

[Courtney Matlach]

Hi all-

For those of you who could not make the AAOS ROCK Virtual Session the recording is now available on the ARCOS Website.

Here is how to access it:

• Log into the ARCOS website at https://arcosonline.org
• At the top of the page, click on Resources from the Menu
• On the drop-down menu, select AAOS ROCK Virtual Session under the heading Coordinator Resources

Thanks,

Courtney

[Courtney Matlach]

Hi Anna,

I’m not sure I’d consider myself an expert, but over the years I started keeping a little cheat sheet for myself of how I “coded” each rotation so I could keep it consistent from year to year. I also stopped overthinking it so much because anytime I’ve asked ABOS, they’ve always said it’s up to the program to decide how to report each rotation.

Courtney

[Courtney Matlach]

Hi Jessica,

For us, students apply for rotations through VSLO and have the ability to apply to multiple blocks. I then place them based on our availability. As we get closer to the rotation start date, we send them a form to rank their preferences for which subspecialties they would like to rotate through. We have them rotate on two different subspecialties, two weeks on each service.

Students are asked to give at least one presentation during the rotation (taking place during the subspecialty conference). Most students end up doing two presentations, one on each service.

At the end of the rotation, we send a surveymonkey to our residents and faculty and ask them to complete it on any students they worked with (the form has about 10 questions to answer). When the student provides us with their school’s evaluation form, one of our APD’s reviews all of the feedback we received to help complete the form, particularly if it is a student the APD did not work with directly.

Hope this helps

Courtney

[Courtney Matlach]

Hi Viveka,

Any failures since 2016

Thanks,

Courtney

[Courtney Matlach]

Hi all,

Just a reminder we are hosting a virtual session with AAOS ROCK Team for ARCOS members tomorrow, Tuesday, August 11th at 2:00 PM Eastern Time to review the ROCK product.

If you haven’t registered yet, below are the instructions to sign up:

• Log into the ARCOS website at https://arcosonline.org
• At the top of the page, click on ‘Upcoming Events’ then click on view as list. Click on “AAOS ROCK Virtual Session” and complete the registration
• You will receive an email with your registration confirmation, including the Zoom link
• Open the email to access the information and add the information to your calendar

Any questions about this virtual session please contact Courtney at cmatlach@montefiore.org

Courtney, Laurel, and Kerwin

[Courtney Matlach]

Hi Kim-

I had a site visit in May of 2024 and we were asked to provide a “multi-source evaluation of a resident/fellow by peer, self, nurse, non-physician staff member, or patient”. So we actually submitted an evaluation from a nurse, not a patient, and it satisfied the requirement.

Thanks,

Courtney

[Courtney Matlach]

Hi Joan,

I asked about this once as well and was told the idea of the program was that the faculty don’t have to log in anywhere, thus why there is no dashboard. I mentioned it’s hard for them to keep track of what’s done and what’s pending and ABOS suggested as they receive the notification to delete the message as they complete them so it would essentially become a to do list for them.

Courtney

[Courtney Matlach]

Helen-

This is great, thanks so much for putting this together and sharing!

Courtney

[Courtney Matlach]

Hi all-

If you missed last weeks medical student session you can now view the recording on our website! Just go to the resources tab and you’ll see it under virtual sessions.

Thanks,

Courtney

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