[Laurel Lewis]

Hi Lynn,

I think it has to be a culture change started by the PD (and Faculty) and then implemented and pushed by your chiefs.  Pulling regular reports can be time consuming but it could be a way to help the chiefs support the agenda regulated by the PD.  This kind of change is always a struggle!!!

We keep tabs on our residents’ case logs and review with them every quarter, so that is their motivation.  Sometimes, they even text me to ask that I not pull their info until last so they can log more cases.  I guess I’m just lucky, but my chiefs do put their feet to the fire, with the support of the PD.  I am, however, not above guilt trips, bargaining, and holding back reimbursements when ignored in other matters!

Good luck with this!

~Laurel

[Laurel Lewis]

Hi Keyonna,

Here is the best way to give you all the info on our program:

http://wellspanmedicaleducation.org/residency-programs/orthopedic-surgery/

Let me know if you have other questions.

Hope you are doing well!

~Laurel

[Laurel Lewis]

Here is the most recent one.  I think it might need updated, though!

~Laurel

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[Laurel Lewis]

Hi Amy, I’ve tried New Innovations, etc.  But now I just  use an excel spread sheet.  Entering all their data in was very time consuming so I scan all their onboarding paperwork and don’t worry about keeping it all in one program.

~Laurel

[Laurel Lewis]

Don’t be late, the program may only be 30 minutes in length and we want you to be able to ask questions in real time!  A recording will be available.

[Laurel Lewis]

Cheryl, Yes, it is  being recorded.

[Laurel Lewis]

Joan,

Please make sure that you register on the New “Upcoming Events” tab at the top of the ARCOS Webpage.  It is quick and easy and you will get response right away that you have registered!  Click on the event and it will take you through the registration.

~Laurel

[Laurel Lewis]

Hey Lynne,

I keep everything electronic that way I don’t have to purge.  It’s been good when a grad will contact me years later for some obscure thing that I have pack-ratted away in their folder.  And I KEEP EVERYTHING :-).  I have a Resident folder for every academic year where I can keep items that pertain to that year (all residents) and then each current resident has a sub-folder with their sub-folders just about them.  The graduating residents’ folders then go into the academic year folder.  What I like about this is that I can search easily to find information and if I have my laptop (and using the VPN – nothing is stored on my hard drive) it is at my fingertips.

When I had my site visit I had everything organized in an electronic ACGME Site Visit Folder.  I contacted the site visitor and asked her if this would be acceptable to provide her with the information as we met in an electronic format.  She said that would be fine as long as I was able to print if she wanted a hard copy.  She only asked me to print my block diagram.  I think if we have a virtual site visit, this will quickly become the norm.

I think whatever makes sense to you is the best way to keep your electronic folders.  I have major folders like “Graduation,” “Orientation,” “OITE,” “Schedules,” and then sub-folders for Academic Years.  It seems easier for me to do everything by Academic Year.  I also name resident files leading with their name:  Smith – OITE 2020;  Smith – ATLS exp 7.2023; Smith – LOR DiPasquale; Smith – CV 2019.

More tips:  check to make sure your scanner can scan in color.  Get Adobe Acrobat – its a super time saver and organizational tool for me.  I scan and then drop paper in the shredder.

I hope this helps!

~Laurel

[Laurel Lewis]

Here are the OrthoBullets contacts that I have used,:

Stephie Krajcir

Email: Stephie.Krajcir@orthobullets.com

PASS Support –  650.656.7165

Mobile: 805.618.5666

Dr Derek Moore has been very helpful, too, derekwmoore@yahoo.com

~Laurel

[Laurel Lewis]

Hi Jessica,

We use OrthoBullets to evaluate our residents for procedures, medical knowledge, patient care, and professionalism.  It populates a Milestones Evaluation for the residents that we use during our CCC meetings to complete that ACGME requirement.  It is very turnkey for us, and puts the residents in charge of their own accomplishments since they complete tests/questions and work with faculty to assess them as they progress in the OR, etc.

Trying not to sound like an Infomercial, but this has worked well for us! 🙂

~Laurel

[Laurel Lewis]

Hi Maria Claudia,

We have goals for each of our faculty (5, but I could only upload 4 files) so take a look and change it up to suit your needs.

Let me know if you need anything else!

~Laurel

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[Laurel Lewis]

Congratulations to Everyone!!!  Our world is forever changing, but not as much as this year!  On to the Fellowship Match, which has seemed surprisingly easier now that I know how to ZOOM!!!

~Laurel

[Laurel Lewis]

Hi Erin,

I have attached the G&O we use.

Hope this helps you!

~Laurel

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[Laurel Lewis]

Hi Amanda,

You can offer rotations but you should be clear to the medical students rotating that you do not know the status of your program at this time.  Rotations are also for the medical students to gain knowledge and experience through your residency.  If you obtain ACGME accreditation between now and the match you should be able to put in a rank order list.  The students that rotated will then know your program and that will be a good thing for the students as well as your program.

Hope this helps!

~Laurel

[Laurel Lewis]

Yes, I have to agree with Kim, Zoe.  Having a chief resident help the new PGY1, is how we have always completed this training, as well.  This way, if anything has been updated in the process, the upper level resident will be the first to know about it and can pass it on.  The PGY1s also have someone to go to if they have questions later.

Hope this was a help to you!  I wonder if anyone else has another process?

~Laurel

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