[Cindy Thompson]

As part of our conference schedule, we send each class PGY2 – PGY5 to a department assigned course, in the PGY5 year, it is Miller’s.  We pay for registration, travel, hotel, transportation to/from airport/hotel and the receive a per diem for meals.  This is an annual budgeted expense.  They time away is considered training and they log the hours they are in the meeting sessions.  Travel days, as long as it is not a meeting day as well, count as days off.

[Cindy Thompson]

I received an increase in complement last year. I have already shared my major changes and educational rationale with Helen, and I would be happy to share them with others as well.

It is a little difficult to send the document itself because everything is posted in ADS, and when the document is printed or saved, the text boxes do not expand to show all of the content.

I would suggest reviewing the Review Committee Dates on ACGME’s website, particularly the agenda closing dates for the meetings, so that you do not miss any deadlines. I would also recommend reviewing the documentation related to requests for changes in resident or fellow complement.

Our biggest obstacle during the process was obtaining institutional procedural data.

Happy to answer any other questions you may have.  – cthompson@hsc.wvu.edu

Cindy

[Cindy Thompson]

I received an increase in complement last year. I have already shared my major changes and educational rationale with Helen, and I would be happy to share them with others as well.

It is a little difficult to send the document itself because everything is posted in ADS, and when the document is printed or saved, the text boxes do not expand to show all of the content.

I would suggest reviewing the Review Committee Dates on ACGME’s website, particularly the agenda closing dates for the meetings, so that you do not miss any deadlines. I would also recommend reviewing the documentation related to requests for changes in resident or fellow complement.

Our biggest obstacle during the process was obtaining institutional procedural data.

Happy to answer any other questions you may have.  cthompson@hsc.wuv.edu

Cindy

[Cindy Thompson]

Not a dumb question at all. As you can see, there have been a few different responses. All of our PGY-5 residents technically have “Chief” status and take on additional responsibilities. Each resident serves as the Administrative Chief for a four-month block, and since everyone is required to do a block with these responsibilities, there isn’t separate “Chief” pay.

Even though our institution does offer additional pay for Chief status, our residents don’t receive it because the role is shared by everyone. At other programs, a Chief resident is often elected by peers or appointed by the program, but that varies by institution. There is not an ACGME or other governing body in Orthopaedics that has a requirement for this.   You will find that some credentialing paperwork asks if they served in a “chief” role.

[Cindy Thompson]

How exciting and well-deserved!  CONGRATULATIONS, Annie!!!

[Cindy Thompson]

Anna,

We utilize a standardized APE form that must be completed and submitted to the GME Office annually, typically by September 30.  This form documents the findings of the PEC, highlights program strengths and areas for improvement, and outlines an action plan to address identified issues. It encompasses key areas including:

Program goals and objectives
Curriculum effectiveness
Board pass rates
Resident/fellow and faculty evaluations
The clinical and educational work environment
Progress on previous action items
Following submission, a review meeting is scheduled with the DIO, Program Director, and Department Chair to discuss APE findings, assess progress on the action plan, and identify areas where institutional support may be beneficial.

Common themes or trends identified across APEs are shared with GMEC and may help guide topics for faculty development sessions, department retreats, or collaborative efforts across programs to address shared challenges, showcase successes, and encourage innovation.

Hope that helps to answer your question.

Cindy

[Cindy Thompson]

Hello Honor!

I have included the link to ERAS for reference but once a document has been assigned to a program, it cannot be withdrawn.  The only exception is to the personal statement.  Hope this helps.  https://students-residents.aamc.org/eras-tools-and-worksheets-residency-applicants/faqs-eras-residency-applicants?topic=myeras-documents

Happy beginning of interview season everyone!!

Cindy

[Cindy Thompson]

As far as I know, it’s a paid position. I’m not 100% sure if it’s ‘required’ to be paid, but I honestly can’t imagine anyone doing it without compensation.  That said, I’m at the airport heading to an ACGME meeting tomorrow and Friday—I’ll ask while I’m there and let you know for sure.

[Cindy Thompson]

Sarah,

DIO refers to the Designated Institutional Official and is a required position within the GME office, not individual programs.

Have a wonderful day!

Cindy

[Cindy Thompson]

Hello Bonnie!

I have had an Adult Reconstruction fellowship for the last 8 years.  To answer your questions:

1. Accreditation:
   Our program is not ACGME-accredited. This decision was made to allow billing for the fellow, which is not permitted under ACGME accreditation. As a result, the majority of our fellowship funding is generated through billable services. We are, however, recognized by the AAHKS Fellowship Recognition Program. You can find more information about this at: https://www.aahks.org/recognition.
2. Funding:
   We have received grant support from Smith & Nephew in the past. However, as you may know, ongoing industry funding is not guaranteed and can vary year to year.
3. Match History:
   We have successfully matched a fellow every year for the past eight years.  For reference, the most recent match statistics for 2025 are as follows:

Participating Programs: 114
Positions Offered: 236
Positions Filled: 198
Vacancies: 38
You can view the full data at: https://www.sfmatch.org/data/3ca047c8-4095-4e28-9aa1-20a7b0f404df/f3227553-031a-421f-995c-7d5bd397ef42.

Please don’t hesitate to reach out if you have any further questions.

Cindy

[Cindy Thompson]

Hi Maia!  Hope you are doing well.

Attached, please find the evaluation form we use for the PD of Core Faculty.  While we do not have a form specifically tailored for faculty evaluation of PD, our annual Faculty of Program Evaluation may offer some helpful insights, as it includes questions related to both PD and PM.

Please let me know if you have any questions or need further information.

Have a wondeful day!

Cindy

Attachments:

You must be logged in to view attached files.

[Cindy Thompson]

Tica,

I would either contact the fellowship or have your Chief contact the fellowship and clarify exactly what it is they are requesting.  A program cannot provide a letter of board eligibility, only the ABOS can provide such a letter as a candidate is not considered board eligible until they sit and pass Part I of the ABOS examination.   A program can state that the resident has met all educational requirements or is on track to meet all educational requirements established by the ABOS and has registered to take Part I.   The fellowship should provided clarification on exactly what they are requesting and should be aware that a residency program cannot provide a statement on board eligibility.

Cindy

[Cindy Thompson]

Hi Leslie!  Attached is what we use.

Attachments:

You must be logged in to view attached files.

[Cindy Thompson]

We use E*Value for logging duty hours.  Clinic is a seperate drop down box used when they work in the clinic, so essentially, our residency managment system tracks it.  I can then pull a report showing how much time they spent in clinic or the hospital.  This report is also used when I complete the budget control sheets for CMS.  We do not monitor the number of patients seen but could easily pull a report based on their dictations that would provide that number if needed.

[Cindy Thompson]

Hello Angela!  I know not every program belongs to CORD but I think there is probably enough information available in ORIN to be helpful, assuming that the programs that are part of CORD are updating their information in ORIN.  According to ORIN, there are 63 programs interviewing virtually and 116 programs interviewing in-person.

Hope this helps some.

Cindy

[Author]

Posts