[ARCOS]

My job description is a little unique but I began as an Education Coordinator, then was promoted to Education Coordinator II, then Program Manager. I helped write the job description for each. It’s probably worth noting, we only have fellowships. We don’t mention TAGME for a level 1, but put C-TAGME preferred for a level 2. As Program Manager, they’d definitely like me to have my C-TAGME (taking exam this year). My institution doesn’t offer a specific incentive, though if someone had their C-TAGME would start on the higher end of the salary grade. My institution does pay for the TAGME exam and gives me time to take the exam without using PTO.

Donna, a lot of my my level 1 responsibilities include being a second contact to trainees, handling all of the CME paperwork, tracking and advertising for educational events, helping write grants, updating and creating webpage content, creating the quarterly newsletter, and assisting with the educational events we put together, creating/updating program manuals, evaluation and data tracking. This isn’t all of it but just what is off the top of my head. I have someone new now and do train her on what fellowships need but as it comes up so they aren’t completely overwhelmed.

[ARCOS]

Thank you, so much Channon! It looks like we are a little too descriptive in our first draft. Your program’s letter is more to the point.

[ARCOS]

We received a compliment increase in 2017. Here is the rationale we submitted. “Our request is to expand to 13 residents per year with an ultimate goal of 65 residents. While the rationale behind our request is multifactorial it remains centered on the consistently outstanding educational opportunities available to residents at Mayo Clinic Rochester. Orthopedic residents at Mayo Clinic are exposed to a broad spectrum of pathology from the simple “bread and butter” cases to the most serious and complex cases, they take advantage of excellent research opportunities and they participate in a unique curriculum that includes an extensive basic science course. We are always looking to improve our program and upon recent analysis determined that the addition of one resident per year would open opportunities for even better resident education. Under the slightly expanded program we would continue our successful mentorship model (1-to-1 pairing of resident to consultant) which uniquely provides our learners with exposure to individual patients through the continuum of their care including preoperative decision making, intra-operative care, postoperative care and follow-up. Our graduating residents view this as one of the core educational strengths of their training. An expansion of our resident pool would allow us to consistently offer more diverse opportunities for residents to see patients from communities that are ethnically, socio-economically and culturally distinct from Rochester, MN. We would specifically include additional rotations at Mayo Clinic Florida in Jacksonville and at the University of Maryland Shock Trauma Center in Baltimore. We currently send one resident a quarter to each of these sites, and with the increased compliment we would have the flexibility needed to increase our proportion of residents sent to each. In order to meet the specific volume targets for trauma, we would plan to send 5 residents per year instead of 4 to Shock Trauma in Baltimore. The rotation at Mayo Clinic Florida would provide an experience for our residents to work in a high volume practice; that has excellent research, and that delivers high quality care with a range of cases that will prepare the resident for private practice. This is a level 2 trauma center so it would provide the resident that is interested a community practice career the opportunity to spend time at this size trauma center. The Mayo Clinic Florida orthopedic leadership team is engaged and enthusiastic about this collaboration and is very willing to be flexible with the subspecialty assignment of residents to meet the educational requirements and case-volume targets of the individual resident and the program. Please see enclosed some additional information including the case volumes which strongly suggest a robust learning experience for our residents. We have received institutional support and funding the opportunities to experience Orthopedic practice in setting away from Rochester, MN. This expansion would provide residents greater educational flexibility to meet their career goals while still maintaining the core components of our program.”

[ARCOS]

We currently do this. We have a Coordinator I and Coordinator II salary. We also offer an incentive for TAGME. I’ll find out details (I’m fairly new, and a I).

[ARCOS]

I agree that this needs to be done in most programs and am interested to see if anyone has such a system. We are currently trying to upgrade one of our employee’s position to include some coordinator responsibilities (sort of an assistant coordinator) and cannot even find a job description remotely close to this! She would be an excellent successor but you can’t keep good employees at beginning levels forever!

[ARCOS]

thank you

[ARCOS]

At the bottom of this page: http://tagme.org/about-the-assessment/

[ARCOS]

Becky,
Thank you for your response, pardon my ignorance. Where would I be able to find the resources they recommend?
Thank you
Lorena

[ARCOS]

Courtney,
Also, check into using OrthoBullets as a way to supplement your evaluations in NI and to populate the Milestones. The milestones are populated through resident/faculty interaction with the software in that residents study/take tests to populate the Medical Knowledge section and their skills are assessed (using an phone app) by the faculty during OR experiences. It is called OrthoBullets PASS and it has really shortened our CCC Meetings while making them more productive. We can go through every resident’s milestones and finalize them quickly which allows us more time to discuss resident progress individually. We call the owner, Derek Moore, MD directly with anything we do not understand and he was one of our guest speakers at graduation this year. So we feel customer service from them is a huge asset. And No, I don’t get any kickback for my endorsement…it’s just been a great product for us! 🙂

Hope this helps!
~Laurel

[ARCOS]

Hi Lorena! I’d recommend to read up on all of the resources they recommend. I took it a couple years ago when it went back to institution/gme-based questions, and I’m not sure if it’s still “open book” but I printed everything and sorted it in a 3-ring binder, then went through pretty much every section and added sticky-tabs with “duty hours” “fatigue” “CLER” etc to make topics easier to find. The exam seems to be more to test you on how well you know your resources. Good luck to you and happy to help answer any more questions you may have!!

• This reply was modified 5 years, 3 months ago by ARCOS.

[ARCOS]

Hi Courtney:
At the University of Washington we use MedHub and for the app based evaluation program we use eMTRCS which can link into MedHub for the milestones.
Angela

[ARCOS]

I’m on LinkedIn – Eliamar Saenz

[ARCOS]

I am on there!

[ARCOS]

Me!

https://www.linkedin.com/in/becky-hoebeke-c-tagme-0b84b649/

• This reply was modified 5 years, 4 months ago by ARCOS.

[ARCOS]

Hi! Is the PD change for a residency or fellowship? I don’t have experience with residency changes but when we changed our fellowship PD we needed to update the following:

– ACGME ADS
– SF Match
– Program Website
– All contracts where the PD was listed
– All fellow onboarding paperwork where the PD was listed
– Any other AAMC or specialty society organizations and websites
– Any new grants but did not need to update old awards

The contracts can be a long one to get through. Use control + f to search documents for the old PD’s name. You can also save the old document as a new one, then “Replace All” of the old PD’s info with the new one.

[Author]

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