[Laurel Lewis]

Hey Lynne,

I keep everything electronic that way I don’t have to purge.  It’s been good when a grad will contact me years later for some obscure thing that I have pack-ratted away in their folder.  And I KEEP EVERYTHING :-).  I have a Resident folder for every academic year where I can keep items that pertain to that year (all residents) and then each current resident has a sub-folder with their sub-folders just about them.  The graduating residents’ folders then go into the academic year folder.  What I like about this is that I can search easily to find information and if I have my laptop (and using the VPN – nothing is stored on my hard drive) it is at my fingertips.

When I had my site visit I had everything organized in an electronic ACGME Site Visit Folder.  I contacted the site visitor and asked her if this would be acceptable to provide her with the information as we met in an electronic format.  She said that would be fine as long as I was able to print if she wanted a hard copy.  She only asked me to print my block diagram.  I think if we have a virtual site visit, this will quickly become the norm.

I think whatever makes sense to you is the best way to keep your electronic folders.  I have major folders like “Graduation,” “Orientation,” “OITE,” “Schedules,” and then sub-folders for Academic Years.  It seems easier for me to do everything by Academic Year.  I also name resident files leading with their name:  Smith – OITE 2020;  Smith – ATLS exp 7.2023; Smith – LOR DiPasquale; Smith – CV 2019.

More tips:  check to make sure your scanner can scan in color.  Get Adobe Acrobat – its a super time saver and organizational tool for me.  I scan and then drop paper in the shredder.

I hope this helps!

~Laurel

[Laurel Lewis]

Here are the OrthoBullets contacts that I have used,:

Stephie Krajcir

Email: Stephie.Krajcir@orthobullets.com

PASS Support –  650.656.7165

Mobile: 805.618.5666

Dr Derek Moore has been very helpful, too, derekwmoore@yahoo.com

~Laurel

[Laurel Lewis]

Hi Jessica,

We use OrthoBullets to evaluate our residents for procedures, medical knowledge, patient care, and professionalism.  It populates a Milestones Evaluation for the residents that we use during our CCC meetings to complete that ACGME requirement.  It is very turnkey for us, and puts the residents in charge of their own accomplishments since they complete tests/questions and work with faculty to assess them as they progress in the OR, etc.

Trying not to sound like an Infomercial, but this has worked well for us! 🙂

~Laurel

[Laurel Lewis]

Hi Maria Claudia,

We have goals for each of our faculty (5, but I could only upload 4 files) so take a look and change it up to suit your needs.

Let me know if you need anything else!

~Laurel

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[Laurel Lewis]

Congratulations to Everyone!!!  Our world is forever changing, but not as much as this year!  On to the Fellowship Match, which has seemed surprisingly easier now that I know how to ZOOM!!!

~Laurel

[Laurel Lewis]

Hi Erin,

I have attached the G&O we use.

Hope this helps you!

~Laurel

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[Laurel Lewis]

Hi Amanda,

You can offer rotations but you should be clear to the medical students rotating that you do not know the status of your program at this time.  Rotations are also for the medical students to gain knowledge and experience through your residency.  If you obtain ACGME accreditation between now and the match you should be able to put in a rank order list.  The students that rotated will then know your program and that will be a good thing for the students as well as your program.

Hope this helps!

~Laurel

[Laurel Lewis]

Yes, I have to agree with Kim, Zoe.  Having a chief resident help the new PGY1, is how we have always completed this training, as well.  This way, if anything has been updated in the process, the upper level resident will be the first to know about it and can pass it on.  The PGY1s also have someone to go to if they have questions later.

Hope this was a help to you!  I wonder if anyone else has another process?

~Laurel

[Laurel Lewis]

I see it!!

[Laurel Lewis]

Maybe I shouldn’t stay this, but I didn’t have any trouble accessing the website. I am using Mozilla Fire Fox, that may be the difference? I am not all that jazzed about the new format, however. I hope it gets straightened out soon! Best wishes, ALL!
~Laurel

[Laurel Lewis]

Hey Melissa,
The site visitor will send you a list of what they want to see. I have attached a portion of our letter that would pertain to you. They won’t ask you for OITE. I did ask the site visitor if I could keep all the documents electronically in a specific file folder. She agreed, as long as I could print any hard copies she wanted. We were able to view the documents together via our conference room TV. This was so much easier than putting together the old binders.

The evaluations they requested were just blank samples of all your evaluations. Make sure the Resident Evaluation of Faculty and Rotation completely anonymous – even from you. I know, I thought, how will I know who completed the evaluations and who didn’t? But they want to make sure the residents feel free to be honest in the evaluations. If I remember correctly, she wanted to see what vehicle we use for evaluations and how they are distributed, etc. We used New Innovations.

Since you are a pack rat, like me, you should be in good shape once the letter arrives.
This is just my experience, I hope we hear from others!

You got this!!
~Laurel

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[Laurel Lewis]

Hi Christine,
I have not heard about this. Is this just like you might give them “swag” with their interview info at the interview? Forgive me for my ignorance but can you explain further?
Thanks,
~Laurel

[Laurel Lewis]

We use institutional DEA. Some PGY5 will be getting their own DEA to begin fellowship, they have to pay for that on their own or get reimbursed by their fellowship.

[Laurel Lewis]

Andrea, can you see the links in the previous posts? This one is to be used for Residency: https://www.acgme.org/Specialties/Documents-and-Resources/pfcatid/14/Orthopaedic%20Surgery

Also, you don’t need to use the updated form for your fellowship but you do need a block diagram for the fellowship . Email me if you have questions: llewis8@wellspan.org

[Laurel Lewis]

Here is my block schedule in case anyone needs a sample.

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