[Annie Detrick]

Hi Angela,

I think the stats are something like 80-90% of programs are back to in-person interviews. The University of Chicago was in person, but, to my knowledge, not all of Chicago programs are.

Annie

[Annie Detrick]

I include links to everything in an email sent through Thalamus. Included in this is a link to an attestation in REDCap (Survey Monkey, Google form, etc all work) that they are asked to complete at least 24 hours before their interview. They attest to receiving all of the information, and – for virtual interviews – they agree to not record /release anything from the interview.

Hope this helps.

Annie

[Annie Detrick]

We did. Everyone gets an email – invitation, waitlist, rejection. It definitely cuts down on the number of emails/inquiries. The only people who have contacted me were on the WL – expressing continued interest.

Annie

[Annie Detrick]

Yes, it does. I always do it from the calendar tab so I’ve added that screenshot to your Word doc.

I don’t know what to tell you about the vacation thing. I don’t think there’s a way to automate it, but you can reach out to Thalamus support. I’ve always had to manually open it – and have experienced lag time with the system being overwhelmed. It’s a great system, but nothing is perfect.

Annie

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[Annie Detrick]

Hi Honor,

To ensure that the interview dates don’t become active you will want to make sure the event is ‘Closed’. There is a toggle switch for this in the event details if you’re in the calendar. You’ll need to manually go in and switch the toggle to off on Tuesday 11/19 at noon to open the scheduling.

I’m not sure about the survey part as we track that outside of Thalamus.

Annie

[Annie Detrick]

At UChicago we do not have a cut off for Step 2 for audition rotations (or residency interviews for that matter). They have to have passed part I.

Annie

[Annie Detrick]

The University of Chicago generally send PGY5s to Miller Review in May. A few have opted to attend the AAOS in Chicago if they have some other conflict (e.g. parental leave). The last day of clinical activity for the PGY5s is June 23rd. They are given the last week as time to study/move/etc. Interns start  on June 24th each year, so they get the week back at the end.

[Annie Detrick]

The University of Chicago is still deciding, but leaning towards virtual interviews. We don’t yet have an institutional mandate, but hospital capactiy guidelines lead us to believe they would not allow us to conduct in-person interviews like we normally would.

[Annie Detrick]

Hi Angela,

We use MedHub for final tracking, but we’ve created a JotForm that is used for the approval process – Chief, Admin, PD, and EA (if applicable).

Once all of the approvals have been gathered on the form I have an excel doc, MedHub and calendar to add the final time away to. It’s alot of places to track, but it’s helped organize things.

Annie

[Annie Detrick]

Each of our 5 PGY5s has a specific Chief title and corresponding duties. Here’s the list:

Communications Chief

• Resident ombudsman
• Faculty liaison
• Faculty meeting representative
• Point-person for Coordinator
• Distributes weekly schedule of events
• Facilitate regular check-in meetings with PGY2s

Schedule Chief

• Holiday schedule
• Creation of senior call schedule
• Oversight of junior call schedule

Education Chief

• Journal club articles
• Articles for didactics
• Help with medical student organization
• Medical student engagement

Grand Rounds

• Scheduling speakers
• Coordinating visiting professors with appointed faculty
• IT/AV coordination

Special Events Chief

• Vacation schedules
• Fellowship interview scheduling
• Laros lecture (coordinate cases, transportation, etc.)
• Interviews
• Graduation events
• Social chair
• Wellness

[Annie Detrick]

Hi Melissa – At UChicago we used to have specific faculty designated to teach skills one day per month over the AY. This year we held our first Bootcamp event. It had week-by-week programming for the entire month of November. We hope to grow this into a city-wide event with all Chicago-based interns.

[Annie Detrick]

Starting August 1st I will be in the office 3 days per week. Up until now I’ve come in only for specific things that required me to be there in person.

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