Outpatient clinics

[Kierstin Bonning]

Hello everyone..

Would you all be willing to share how you go about tracking your residents ACGME requirement of at least one half-day per week outpatient clinics?  We are currently having the residents log the clinic in New Innovations with their duty hour logging.  Are you also tracking the number of patients seen per clinic?

Thank you so much.

Kierstin:)

[Lucy Salgado]

Hi Kierstin

Our senior residents are in charge of making the weekly schedules for their services. I am included on the weekly schedules being sent out via email.

[Dawn D’Eusanio]

I created a form in One Drive that residents are required to complete on a monthly basis. I then enter that information into our Residency Management System (MedHub) for tracking.

[Cindy Thompson]

We use E*Value for logging duty hours.  Clinic is a seperate drop down box used when they work in the clinic, so essentially, our residency managment system tracks it.  I can then pull a report showing how much time they spent in clinic or the hospital.  This report is also used when I complete the budget control sheets for CMS.  We do not monitor the number of patients seen but could easily pull a report based on their dictations that would provide that number if needed.

[Kim Reising]

We utilize Medhub for tracking works hours and schedules.  Per our GME office, we have to create a M-F schedule that shows where our residents are in the  AM and PM (clinic or OR and location). Like Cindy, we do not track the number of patients they see in clinics, but we can run a report if needed.

[Amy Kraus]

We do much the same as Cindy and Kim. We use MedHub for work hour tracking. Rotation schedules are built into the MedHub. We also define the clinical assignments and set the “standard” Work Hours by service line (updated by the resident prior to approval/submitting).

The standard schedules are also maintained, by service line, using a workbook (spreadsheet)format that is updated regularly. The service lines show the Clinic / OR / Admin assignments by location and faculty designation, it is also broken down at YIT.

We do not track resident patient numbers. Reports can be run via EPIC as needed.

[Author]

Posts