ACGME Faculty Survey – Fellowships

[Erica Fry]

Good afternoon,

University of Wisconsin is currently in its ACGME Faculty/Resident survey window. Our Sports Medicine fellowship program has six clinical physician faculty and four research, non-physician, faculty. The program director did not receive a survey, so for survey purposes we have five physicians and four non-physicians.

This year the survey went out to all of our faculty instead of just the clinical faculty. There is no “N/A” response option on the survey, and our research faculty do not feel comfortable, or able, to rate our program on many of the survey content areas, which relate to patient care and teaching in the patient care environment. The “Patient Safety and Teamwork” and “Educational Content” areas from the “ACGME Faculty Survey Content Areas” (attached) document were the most concerning.

Due to the recent changes that determined which faculty receive the survey our research faculty now make up 44% of the faculty surveyed for our program. That is a problem when trying to meet the 70% minimum completion rate.

I called Pamela Derstine, PhD, MHPE, the Executive Director for the Ortho RRC, for advice. She told me that our program will not be cited for not meeting the 70% completion rate this year. To help her assure my program is not cited she asked me to do the following:
– Do not adjust my faculty roster
– Do not have my non-physician faculty complete the survey
– Share this issue with the ARCOS community
o Others with the same issue should contact her directly so that she can make a note for
their program.

I hope this is helpful for other coordinators.

Best,
Erica Fry

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[Laurel Lewis]

This year was a very odd year for whom they chose to send the “faculty” survey. They also sent it to our non-faculty members, too. I am meeting with our certified hand therapist tomorrow to show him how to get into the survey. I emailed facsurvey@acgme.org on Feb 10:

Are non-physician faculty being surveyed this year? We have a certified hand therapist who participates in clinic with our fellow. He is listed for the first time to complete the survey. Should we remove him from Faculty? Or does the ACGME want him to participate in the Faculty Survey?

Their response:
For subspecialty/fellowship programs ALL active faculty members (physician and non-physician) on the Faculty Roster will be scheduled to participate in the Faculty Survey except for the program director. Your program’s Faculty Roster should currently align with the Review Committee (RC) faculty instructions.
Please review the Physician & Non-Physician Faculty Instructions located on the Faculty Roster page to determine the faculty meeting those instructions are on the roster while being cognizant that all faculty listed have to complete the Faculty Survey. If you need further interpretation or confirmation that your faculty roster is adequate, contact your Review Committee.

Should you decide that individual faculty are to be removed from the program’s Faculty Roster, select the deactivate button on the faculty member’s record, then provide the date and reason for removal. The removal will reflect over to the Scheduled Survey Takers page after 15 minutes. Please note that entering additional faculty to the roster will not schedule them for the Faculty Survey.

Of course, I thought we just “did it wrong!” Thanks for posting, Erica!

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