I agree that this needs to be done in most programs and am interested to see if anyone has such a system. We are currently trying to upgrade one of our employee’s position to include some coordinator responsibilities (sort of an assistant coordinator) and cannot even find a job description remotely close to this! She would be an excellent successor but you can’t keep good employees at beginning levels forever!

My job description is a little unique but I began as an Education Coordinator, then was promoted to Education Coordinator II, then Program Manager. I helped write the job description for each. It’s probably worth noting, we only have fellowships. We don’t mention TAGME for a level 1, but put C-TAGME preferred for a level 2. As Program Manager, they’d definitely like me to have my C-TAGME (taking exam this year). My institution doesn’t offer a specific incentive, though if someone had their C-TAGME would start on the higher end of the salary grade. My institution does pay for the TAGME exam and gives me time to take the exam without using PTO.

Donna, a lot of my my level 1 responsibilities include being a second contact to trainees, handling all of the CME paperwork, tracking and advertising for educational events, helping write grants, updating and creating webpage content, creating the quarterly newsletter, and assisting with the educational events we put together, creating/updating program manuals, evaluation and data tracking. This isn’t all of it but just what is off the top of my head. I have someone new now and do train her on what fellowships need but as it comes up so they aren’t completely overwhelmed.